Privacy notice
Last updated: 31 October 2026. This notice is available in English; if you need it in your language, write to [email protected].
Current status: opening soon. We are not taking cases yet. Today we collect only the free verification form (see the first rows of the table); the rest describes the service as it will work when it opens.
In short. We use your documents only to check and handle your fine. We never sell or share your data for marketing, we email you about other services only if you tick the optional box in the form, and we delete your documents 12 months after your case is closed, or earlier if you ask.
Who is responsible
The data controller is Nicola Ghisalberti, who runs the Italian Fine Check service. Contact for anything about your data: [email protected].
What we collect and why
| Data | Why we need it | Legal basis (GDPR) |
|---|---|---|
| Answers in the free check (type of fine, dates, amount, country) | To calculate the result. They stay in your browser; we receive only anonymous statistics (see below). | Not personal data as we receive it |
| Free verification: email, name (optional), photos of the envelope and the notice, your answer on price and the result of the free check (type of fine, amount, country, dates, verdict) | To check the dates on your documents, reply to you, tell you when the appeal service opens and understand whether the service is needed | Steps at your request before a contract (art. 6(1)(b)). Where the photos contain data on an alleged violation, we use them only at your request to verify your fine (art. 10 GDPR and art. 2-octies of the Italian Privacy Code). Photos deleted 6 months after our reply; email and answers deleted when we open and have told you, or after 12 months, or at once if you ask |
| Name, email, phone (optional), address, date and place of birth | To identify you as the person appealing, to write the letter and to keep you informed | Contract (art. 6(1)(b)) |
| Photos of the notice and envelope, vehicle plate, details of the alleged violation | To check the deadlines and prepare the letter | Contract (art. 6(1)(b)). Where these data fall under art. 10 GDPR, we process them only at your request to contest the fine, within the limits set by Italian law (art. 2-octies of the Italian Privacy Code) |
| Copy of your ID document and your signature | Required to file a signed appeal with the Italian authority | Contract (art. 6(1)(b)) and legal obligation of the filing procedure (art. 6(1)(c)) |
| Emails and messages you send us | To answer you and keep a record of your case | Contract (art. 6(1)(b)) |
| Name and email, only if you tick the optional box | To ask for your feedback later and tell you about new Italian Fine Check services | Your consent (art. 6(1)(a)). Reply "stop" to any email or write to [email protected]: we stop at once. Kept until you withdraw, at most 24 months |
We do not use your data for advertising, profiling or automated decisions. Every case is checked by a person.
Website statistics without cookies
The website sets no cookies and does not store anything on your device for statistics. We count anonymous events (page viewed, check started, type of result, button clicked) with a random code that changes at every visit and is never linked to your name. We also use Cloudflare Web Analytics, which works without cookies. Anonymous statistics are kept for up to 24 months.
Who processes data for us
We use a few providers, each bound by a data processing agreement:
| Provider | What it does | Where |
|---|---|---|
| Tally (Belgium) | Forms you fill in, including file uploads and signature | EU (Belgium) |
| Google (Ireland / USA) | Email, document storage and case management | EU and USA |
| Cloudflare (USA) | Website hosting and cookieless statistics | Global network |
| Anthropic (USA), only if used for your case | Reading the dates and numbers on your photos to speed up the check; a person always verifies the result. Anthropic does not use this data to train its models. | USA |
| Certified email (PEC) provider (Italy) | Filing your appeal with the Italian authority | Italy |
The Italian police authority, the Prefettura and, if you ask for it, the independent lawyer we refer you to receive the documents needed for your case. They act as independent controllers.
Where data leaves the EU, it is protected by the EU-US Data Privacy Framework or by the European Commission's Standard Contractual Clauses.
How long we keep it
- Case documents and personal data: 12 months after your case is closed, then deleted automatically.
- If we cannot take your case: deleted within 12 months, or at once if you ask.
- Anonymous statistics: up to 24 months.
- Records we must keep by law (for example invoices, if any): for the period the law requires.
Your rights
You can ask us at any time to access, correct, delete or receive a copy of your data, to restrict its use or to object to it, by writing to [email protected]. We answer within one month, usually much sooner. You can also complain to the Italian data protection authority (Garante per la protezione dei dati personali) or to the authority of the country where you live.
Giving us your data is voluntary, but without it we cannot prepare or file your appeal.